Executive Assistant to the CEO - Food Packaging (Bandar Bukit Raja)

Company Overview

The company is a leading Malaysian manufacturer and a key player in the global food supply chain, specializing in innovative and sustainable fiber-based packaging solutions. With state-of-the-art facilities and a strong focus on high-hygiene standards, they serve major international brands across the Quick Service Restaurant (QSR) and consumer goods sectors.

Responsibilities:

• To provide administrative support to the CEO and all her divisions, including but not limited to Marketing, Business Development, People Operations, QA, Compliance and Admin support to the organisation;
• To assist the organisation with all annual and medium term strategic initiatives that are embarked upon and ensuring all the projects and initiatives are properly monitored, reviews are scheduled at the frequency required and action items are clearly outlined and tracked;
• Day-to-day planning and organization of the CEO's calendar, meetings and travel;
• Handling confidential communications for the CEO, and assisting with correspondence where required;
• Assisting in scheduling and managing the required meetings, and ensuring an agenda and minutes are circulated and that the meeting is minuted properly, and actions items are clearly outlined and actioned in accordance with the committed timelines;
• Carrying out the required research and producing documents, briefing papers, reports and presentations for the CEO/on behalf of the company relating to industry trends, business outlook, and market trends;
• Providing confidential people operations support by: (a) managing sensitive personnel matters, review and coordinate payroll and monitoring employment (recruitment and retention) demographics and assisting with the recruitment and integration of new employees for key roles, where necessary; (b) scheduling quarterly performance progress reviews for the personnel within the Leadership team; (c) assisting with all compliance audits and customer visits;
• To comply with all company policies, procedures and regulations and take all necessary precautions to ensure product safety and quality is never compromised in the course of carrying out all your duties and tasks;
• Analysing processes and implementing measures which will affect continuous improvements to efficiencies and product quality, in accordance with Company's Quality & Food Safety Policy as well as our Manufacturing Philosophy; and
• Carrying out all other related tasks as may be required or assigned by your CEO.

Key Competencies:

• High Level of Discretion and Integrity.
• Experienced in Dealing with Confidential Information and Communication.
• Experienced in HR/Personnel Matters.
• Has Strong Organisational Skills.

Requirements:

• Minimum of a Bachelor's Degree in any relevant discipline.
• Between 3 to 5 years of relevant experience in an executive support, personal assistant, or administrative role.
• Languages: English, Bahasa Malaysia.
• Working Hours: Monday to Friday, 9.00am to 6.00pm.
• Willing to work in Bandar Bukit Raja, Klang.

Interested candidates please send your resume or call us at 017-3188539.