Freight Documentation Assistant - Freight Forwarding (Bandar Botanic)

Company Overview

The company is an established Hong Kong based company with over 70 years of history in the freight forwarding and logistics industry. The company provides comprehensive logistics solutions including air and sea freight, land transportation, warehousing, and customs brokerage, with a network of offices spanning Asia and North America.

Responsibilities:

• Communicate with internal/external counterparts, carriers, vendors, agents and customers to arrange/prepare export documents via phone call, email and messengers.
• Request and follow up on Shipper SI + work on SI cut off extensions with carriers.
• Generate HBL draft and final.
• Follow up draft confirmation with shipper.
• Generate Switch HBL if needed.
• Submit MBL instructions to Carrier / Follow up for MBL.
• Follow up on VGM submission + work on VGM cut off extensions with carriers.
• Print and send HBL to Shipper if physical doc required.
• Update Quantum (our system) / OID with MHF files / upload MH file to quantum for USA & Non-USA trade; ENS / ICS2 filling for Non-USA trade.
• Follow up invoice from shipping agent or vendors.
• Prepare invoice to local customer, agent and prepare payment request.
• Sending pre-alerts to the agents.
• Submit necessary documents to carriers and agents.
• Shipment tracking, Tracing / follow up MV connections and re-update MV for AMS/E-manifest/ACI/ISF/ICS2.
• Any other tasks by management related to export documentation/tasks.

Requirements:

• Minimum a Diploma or Degree in Logistics, Supply Chain Management, Business Administration, or a related field from a recognized college or university.
• Candidates with shipping/freight forwarding experience are preferred but fresh grads will also be considered.
• Good communication and strong interpersonal skills.
• Attention to detail and excellent organizational skills.
• Candidates with knowledge in Incoterms, L/C requirements, AMS/ACI/E-manifest, ISF, ENS/ICS2 and SST / E-Invoicing will have added advantage.
• Meticulous and able to multi-task.
• Languages: English, Bahasa Malaysia.
• Working Hours: 9am to 6pm, Monday to Friday.
• Willing to work at Bandar Botanic, Klang.

Interested candidates please send your resume or call us at 017-3188539.