Admin HR Assistant/Executive - Bukit Jelutong

  • Shah Alam, Selangor, Malaysia
  • 26/09/2019
Company: Constant Pharmacy
Type: Full time
Category: Admin-Clerical Human Resources Retail
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Job Description


  • To assist manager in recruitment, interview arrangement & staff orientation programme.
  • Conducting recruitment interviews and providing the necessary inputs during the hiring process
  • Working with recruitment agencies to source for candidates for specific job positions
  • Reviewing resumes and applications
  • Assist in employee benefits and welfare, like overtime, medical claim, leaves, insurances, and awards.
  • Co-ordinating and assisting outlets from time to time.
  • To assist manager in organizing company events.
  • Preparing and submitting all relevant HR letters/documents/certificates as per the requirement of employees in consultation with the management
  • Preparing letters such as offer and confirmation
  • Implementing and administering performance management processes as per the policy and timelines
  • Conducting exit interviews for employees and recording them accordingly
  • Reviewing job descriptions for all positions at regular intervals and updating them in consultation with the respective managers
  • Coordinating with consultants and candidates for scheduling appointments with the management team for sourcing
  • Conducting first round of telephonic interview for the candidates to schedule interviews
  • To update HR daily, monthly and yearly form and report.
  • Administration of all contract labor
  • Conducting various welfare activities
  • Maintain systematic filling system.
  • Maintaining confidentiality documents.
  • Handling Merit Point Management (MPM) daily.
  • Coordinate with related departments as required regarding HR matters.
  • Ad-hoc tasks at anytime assign by HOD.

Administrative Division

  • Oversee all administrative tasks in the office compliance with established policies and
  • procedures and statutory requirements.
  • Assist in securing necessary permits for the office, staff and pharmacist, as required.
  • Acquire and maintain office and outlet furnishing, equipment and supplies, and provides administrative support for the maintenance of the telephone, communication, computing system and fixture & fitting etc
  • Establish and maintain appropriate filing and information flow systems including filing.
  • Coordinate and provide administrative support for monthly meetings, internal & external party.
  • Provide administrative support such as meeting scheduling and travel arrangements.
  • Manage and provide administrative support to franchisee.
  • Perform reception duties, address all general inquiries and attend to office security matter

Job Requirements:

  • Candidate must possess at least SPM, Diploma/Bachelor's Degree in Business Studies/Administration/Mangement, Human Resource Management or equivalent.
  • Required language(s): Mandarin , English, Bahasa Malaysia.
  • At least 1 year(s) of working experience in the related field is required for this position.
  • Computer literate and proficient in Microsoft Office.
  • Willing to participate in company activities/events.
  • Proactive and good interpersonal skills
  • Capable of multi-tasks, highly responsible and reliable person to the department.
  • Able to work in fast paced environment independently with minimal supervision.
  • Possess own transport.
  • Fresh Graduates are welcome to apply .
  • Able to work in U8, Bukit Jelutong, Shah Alam, Selangor.

Kindly email your resume to ziwei(AT) or call 03-7832 3018 if interested.

Apply or contact for info: